Features

Contract Development Process Workflow

Efficiently facilitate the contract development process across a disparate team of procurement professionals with electronic routing of approvals and task and document auditing.

Tender Management

Manage the RFx process in multiple fully featured stages to qualify and justify selections, record and evaluate submissions with team collaboration and decision making. Open Windows eTendering Portal provides end-to-end electronic offer and acceptance throu RFx.

Negotiate and Award

Author RFX documents and agreements, then manage versioning of agreements through the negotiation and change control process. Monitor document movement and suppplier correspondence, and submission and updating of compliance documents and skill assessments.

Team Collaboration

Manage Project level milestones and cashflows while project and contract teams easily share knowledge and route documents. Escalation of email notifications assists timely awareness of bottlenecks and potential problems.

Risk Analysis

Risk identification and calculation using Australian Standards based risk tools during the sourcing process allows early diagnosis of potential issues and conflicts of interest.

Supplier Relationship Management

Lower your administrative burden by managing supplier compliance to contract conditions including ongoing KPI reporting and close-out vendor evaluations. Open Windows portal technologies including eTendering and SRM Portal reduce buyer workload by pushing compliance tasks to suppliers and consultants.

Contract Procurement

Select from preferred supplier lists by supply type to form public or select RFx's. Additionally Minor Works Ordering allows ad-hoc procurement of contracted goods from panel arrangements off standard schedule of rates.

Benefits

Accountability

With a centralised contract procurement system driving compliance to process, end users will no longer have to re-invent the wheel. Your organisational best practice process can support cross-category and interdepartmental procurement, and leave teams accountable to process compliance.

Auditability

All process tasks and approvals maintain a visible audit trail including a historical view of the entire procurement process from projects and contracts post-award.

Legal support

Should documents be required, having supporting chronologies and correspondence records throughout the decision making process and contract drafting & negotiation means you will be well placed to support any legal discussions.

Identification of Bottle-necks

Open Windows BI and dashboards can provide timely insight into bottle-necks and inefficiencies in the procurement process. This monitoring ensures a process of continuous improvement, and continuous shortening of contracting cycles. This means enjoying the value in the agreement sooner, and accelerated sourcing savings.

Administrative Efficiencies

The automation of previously manual tasks such as the re-compliance of insurance certificates, document and advice creation, tender and process administration turns contract administrators back into contract managers and lessens your administrative burden.

Cost Savings

Cost savings from implementing strategic sourcing and process efficiencies are well documented including the reduction of materials costs, reduction of administrative costs, greater realisation of rebates and volume discounts.