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The Contract Lifecycle Wheel Print E-mail
 

The Open Windows Contract Lifecycle Wheel represents the five stages of the contract lifecycle. The contract lifecycle is complex, and each stage encompasses many activites that may be performed concurrently, sequentially, or arbitrarily during the life of a contract or project. Importantly the wheel represents the repeatable cycle which begins in development and planning, and may expire on completion or renew, subject to the terms of an agreement and the will of the parties. But even when a contract is terminated the cycle goes on, perhaps with different parties. From a systems perspective it is very important to be able to build knowledge in the early stages of the lifecycle, such as sourcing, and use this knowledge as you progress to the next stage, so end-to-end systems that build this knowledge, such as Open Windows contracts-ENTERPRISE, are preferred.

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Contract Development

Open Windows contracts-ENTERPRISE allows you to begin putting in place contract building blocks, long before you begin sourcing or awarding contracts. A number, a business case, and some risk analysis. Take that further into pre-contract stages, document tracking, and workflow of forms, ideas and approvals. Reporting on preliminaries and allocation to projects, makes contracts meaningful prior to the sourcing process.

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Contract Sourcing

Open Windows contracts-ENTERPRISE contains comprehensive tools for market testing and contract sourcing. At every user defined stage of a sourcing process, contracts-ENTERPRISE gives you risk determination, document management, conflict logging and approval management. Also publish RFx documents to the Open Windows eTendering portal and alert registered suppliers. Accept electronic submissions and evaluate online, at every stage.

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Contract Award

When you're ready to award contracts, Open Windows contracts-ENTERPRISE has document creation tools, and automated versioning of documents as you check them out. Negotiations have never been better organised. Award a contract to one or more parties and transfer key data to the contract. Integrations create and validate ERP records, and all your sourcing data can be referenced from the contract for continuous improvement and auditing.

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Contract Management

Now that we've solved the data disconnect between sourcing and delivery, we can get down to delivering value. Forecast expenditure, certify payments, check SLAs and track meeting minutes. Audit Insurances, notify stakeholders, manage issues and change requests. Ad-hoc work requests changing contract value and routing electronic approvals for variations. Schedules, milestones, deliverables, documents, notes and instructions are all part of the contracts-ENTERPRISE capability.

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Contract Review

We track and measure everything we do so that we can continually improve. Take a contract summary to your supplier meeting detailing risks, issues, financials and program status. Evaluate supplier performance and use it to guide the review. From a project or contract, contracts-ENTERPRISE gives you visibility through SLAs and right back to the sourcing process. Re-tender, re-negotiate or walk away it's your choice. Either way Open Windows Contracts has it all. Don't accept any less.