Manual and decentralised systems make it difficult to present an up to date and real time picture of your project/program position. Compiling consolidated information becomes a daunting and complex task.

Is it difficult for you to see an overall picture of what works are behind schedule, and when projects are over budget?

Open Windows provides a complete project management solution that is fully integrated with Open Windows CONTRACTS to facilitate easy monitoring of each project’s expenditure and progress, while providing senior management with clear visibility into the program’s overall status.

Functionality includes:

• Central repository for project data & associated documentation;
• Proposal / funding request submissions incorporating online evaluation via user definable questionnaires containing weighted criteria, sub-criteria and pre-scored questions;
• User definable process flows to facilitate compliance to internal project procedures & approvals processes;
• Cashflow management, project budgeting & forecasting, tracking of project income & expenditure across financial years & periods, project LTD & YTD cost reporting, integration with external Financial Systems for capture of financial data;
• Timeline & task management, project stages including planned and actual timeframes, percent complete and responsible officer, project milestones & deliverables, email alerts for all time based activities, integration with MS Project for easy visibility of project activity timelines;
• Project Variations / Change Requests can be recorded and associated with user defined approval process flows;
• Monitoring Project Risks & Issues - record identified risks & issues associated with projects to enable visibility, facilitate ongoing monitoring, management and resolution;
• Free format notes & checklists;
• Standard & ad hoc reporting capabilities.

Key Benefits

• Increased Project Visibility – the ability to easily access information at a program, subprogram and/or individual project level ensures that management have a clear understanding of the progress and status of all projects.
• Identification of project exceptions – project delays and/or expenditure overruns can be easily identified to enable appropriate action to be taken.
• Streamline project planning & budgeting process – automating the assessment of proposed funding requests, simplifies the process and saves times during budget cycles.