Open Windows Tender Management is part of an integrated solution which can manage the complete contract lifecycle - from procurement, tendering, evaluation & vendor selection to ongoing contract compliance, management & completion or renewal. An Open Windows Tender Management solution focuses specifically on the pre-contract or sourcing stages of the contract lifecycle.

Preliminaries & Process Flows

Controlling & tracking the complete history of each procurement process including:

• procurement planning - details, budgets, teams, savings, business case;
• risk assessments & associated documents;
• sourcing stages – for each stage controlling public notices, opening & closing, etc.;
• dates/times, evaluation criteria, associated documentation;
• submissions - capture of submission details, and tender communications;
• evaluations – online capture and comparison of evaluation results;
• auto-generation of successful / unsuccessful notifications;
• contract creation – based upon information held within the preliminary and successful submission record(s);

Integrated user-defined business process flows enable your organisation to provide pre-defined paths for procurement depending upon category, complexity and/or price - ensuring that all procurement rules are effortlessly followed, and capturing a permanent record of compliance.

Integrated Document Creation & Storage

Tender related documents, such as Tender Schedules, Addenda Notifications, Successful/Unsuccessful Letters, etc. can be auto-generated from approved document templates, stored and then versioned within the system collaborating using workflow routing.

Open Windows eTENDER

Open Windows eTENDER streamlines the tendering process and reduces costs by eliminating the costly and cumbersome paper-based and manual data gathering and entry processes required to publish and receive submissions for RFx’s. Open Windows eTENDER provides an external interface for your organisation’s internal sourcing process.